- Corporate
- Procurement & compliance
Guide · For buyers, tender desks and funders
Procuring from Trailored, document by document.
What your vendor-onboarding and tender process will ask for, what each document proves, and how we issue them. Nothing here needs a phone call to decode.
01 The documents
Seven documents cover almost every process.
These are the documents in the procurement pack, in the order a bid or onboarding form usually asks for them.
| CERT-01B-BBEE certificate | Level 1 contributor for the current period. Gives your procurement spend maximum recognition on the transformation scorecard. | Enterprise and public-sector buyers, ESD and CSI programmes |
|---|---|---|
| REG-02CSD supplier registration | Our Central Supplier Database number and commodity codes, so a government or state-owned buyer can verify us before an order is raised. | National, provincial and municipal buyers, state-owned enterprises |
| TAX-03Tax compliance status | The SARS TCS PIN your finance team uses to confirm our tax status is in good standing at the time of award. | Every buyer with a vendor-onboarding process |
| CIPC-04Company registration | CIPC registration documents and director details for the contracting entity. | Vendor onboarding, tender returnables |
| NRCS-05NRCS manufacturer registration | Our facility registration with the National Regulator for Compulsory Specifications and its scope, showing that trailers are built in a registered facility. | Technical evaluators, fleet and safety officers |
| RWC-06Specimen roadworthy and registration papers | Shows what you receive on delivery: road-worthy certificate, registration and licensing in your name, handled by us. | Fleet managers, asset registers |
| GA-07Unit specification sheets | A general-arrangement drawing and specification per unit family, written for direct inclusion in a tender submission or a funder proposal. | Bid writers, engineers, programme managers |
02 What it means on site
Compliance you can point to
Registration and certificates are only useful if they translate into a unit that is legal to tow, safe to operate and simple to put on an asset register. This is what each one means once the unit is on your site.
- NRCS-registered facility: the trailer is built where the regulator expects it to be built, so registration and licensing proceed without a homologation query.
- Roadworthy included: every unit is delivered with its road-worthy certificate, registered and licensed in your name.
- SABS-aligned build: chassis, body and electrical work follow the applicable South African standards.
- Gas and electrical certificates: issued at extra cost where the fit-out needs them, for example commercial kitchens and clinics with fixed electrical installations.
- Clinical, food-safety and site permits stay with the operator: we supply the drawings and specification sheets those applications require.
- 12-month warranty on every new build, with a named project manager for the life of the order.
03 From RFQ to handover
Four steps, one project manager.
- 01
Scope or specification
Send your written specification, or tell us the service the unit must deliver, the headcount or patient volume and where it will operate.
- 02
Quotation and drawing
We quote against the scope with a general-arrangement drawing and flag anything we would do differently. The procurement pack is issued alongside if you need it for the bid.
- 03
Award and drawings sign-off
Layout, equipment, utilities and branding are documented and signed off before fabrication. A single project manager is named on the order.
- 04
Build, compliance, handover
Standard models in 7 working days, custom builds to the agreed programme. Roadworthy, registration and licensing are done before delivery and commissioning on site.
04 Request the pack
Issued to named buyers, within one working day.
Tell us who you are and what you are procuring. Certificates and specification sheets go to a verified company email address; the capabilities brochure is a public download.
- CERT-01B-BBEE certificateLevel 1 contributor, current periodOn request
- REG-02CSD supplier registrationCentral Supplier Database number and commodity codesOn request
- TAX-03Tax compliance statusSARS TCS PIN for verificationOn request
- CIPC-04Company registrationCIPC documents and director detailsOn request
- NRCS-05NRCS manufacturer registrationFacility certificate and scopeOn request
- RWC-06Specimen roadworthy and registration papersShows what you receive on deliveryOn request
- GA-07Unit specification sheetsGeneral-arrangement drawing and spec per unit family, for tender submissionsOn request
Documents are sent to a verified company email address. We do not publish certificate numbers or registration documents on this page, so please request them through the form.
Sent within one working day · Mon–Fri 08:00–17:00
Public download
Capabilities brochure (PDF)05 Questions
What tender desks ask us.
Is Trailored a B-BBEE Level 1 supplier?
Yes. We are a B-BBEE Level 1 contributor for the current period. The certificate is issued through the procurement pack to a verified company email address; we do not publish certificate numbers on the website.
Are you registered on the Central Supplier Database?
Yes. Our CSD registration and commodity codes are included in the procurement pack so that a government or state-owned buyer can verify us before an order is raised.
What does NRCS registration mean for the buyer?
It means the trailer is built in a manufacturing facility registered with the National Regulator for Compulsory Specifications. For you it means the unit can be registered and licensed for the road without a homologation problem after delivery. Gas and electrical compliance certificates for the fit-out are issued at extra cost where the scope requires them.
Who owns the unit and holds the registration?
You do. Road-worthy certification, registration and licensing are handled by us and the unit is delivered in your name, with ownership transferred on delivery.
Can you build to our own written specification?
Yes, and we prefer it. Our hazmat and spill-response trailer was priced and built clause by clause from the client's specification document. Send us the spec and we will quote against it and mark up anything we would change before the drawings are signed.
How quickly can you turn a tender request around?
The procurement pack is sent within one working day of a verified request. A quotation with a general-arrangement drawing typically follows within a few working days of receiving the scope, depending on how custom the unit is.
Which entity do we contract with?
The contracting entity, its registration number and VAT status are stated on the quotation and confirmed in the company registration documents in the pack. Ask your project manager if your vendor-onboarding system needs the details before the quote is issued.
06 Start your project
Send the specification. We quote against it.
A project manager replies with a quotation and a general-arrangement drawing, and issues the procurement pack alongside if your process needs it.